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Youth Ensembles Manager

Reno Philharmonic
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Youth Ensembles Manager

Job Description

Reports to: Education, Community Engagement & Inclusion (EdCEI) Director, responsive to the Chief Operating Officer, Reno Phil Board of Directors. Works closely with the Reno Phil Youth Orchestra Conductors.

Position Overview:
The Youth Ensembles Manager is an ideal position for anyone interested in beginning a career in arts administration. This role supports the Reno Philharmonic Youth Orchestras (RPYO) by coordinating rehearsals, events, communication, and logistics, offering hands-on experience in a dynamic nonprofit environment.

Youth Orchestra Administration

  • Coordinate rehearsals, concerts, retreats, and events in collaboration with the EdCEI Director and other staff.
  • Attend RPYO rehearsals and events to provide on-site support.
  • Manage space, equipment, and volunteer coordination for youth orchestra events.
  • Maintain youth orchestra rosters, attendance records, and emergency contact information.
  • Assist with tuition billing, fee collection, and coordination of auditions and competitions.
  • Operate annual auditions, Concerto Competition, and music distribution.
  • Coordinate professional coaches and judges throughout the year and submit corresponding payroll materials. 

Youth Orchestra Communication

  • Serve as the primary point of contact for Youth Orchestra families, managing communication related to schedules, updates, and program policies.
  • Work closely with the Youth Orchestra parents and RPA Volunteer Coordinator to synchronize efforts and solicit volunteers when needed
  • Utilize RegPack, PatronManager, and other tools to maintain relationships with current RPYO members and alumni.
  • Track attendance and communicate with families regarding excused and unexcused absences.

Planning and Evaluation

  • Participate in planning and evaluation processes for the Youth Orchestras including gathering feedback through surveys and other metrics.
  • Schedule and support annual evaluations of Youth Orchestra conductors.

Youth Orchestra Tours and Run Out Concerts (when applicable)

  • Assist with logistics for Youth Orchestra tours, including communication with travel companies and managing travel budgets.
  • Coordinate run-out concerts and community performances.

General Duties 

  • Provide box office support by assisting in phone coverage and patron support in RPA office.
  • Provide occasional support for other Reno Phil programs, including Reno Phil Association Kids (RPAK) and administrative tasks.
  • Attend weekly Reno Phil staff meetings and EdCE Committee meetings.
  • Assist with grant preparation and reporting as needed.
  • Perform other duties as assigned to support the success of the Youth Orchestras and the Reno Phil.

Hours: Full Time, Exempt. Some weekends and evenings as required

Preferred Qualifications:

  • Bachelor’s degree in communications, business, arts administration, music, or a related field (or equivalent experience).
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite and ability to learn new software quickly.
  • Enthusiasm for working with young musicians and fostering a positive learning environment.
  • Flexibility to work evenings and weekends as required for rehearsals, concerts, and events.

Compensation:

  • Starting salary: $40,000 - $45,000 per year, commensurate with experience.
  • Benefits including health insurance, paid time off, and professional development opportunities.

Why Join Us? The Reno Phil is committed to nurturing the next generation of arts leaders. This role offers mentorship and growth opportunities in a supportive, collaborative, fast-paced environment. You’ll gain hands-on experience in arts administration while making a meaningful impact in the community through supporting music education.

How to Apply: Submit a resume and references to kylie@renophil.com with the subject line “Youth Ensemble Manager Application.” Applications will be reviewed on a rolling basis, and the position will remain open until filled. Early applications are encouraged.

Note: If you don't meet every requirement listed here but are excited about this role, we encourage you to apply. We would love to have a conversation with you. We value diverse perspectives and experiences and are committed to finding the right person to grow with our team.

Equal Opportunity Employer
Reno Philharmonic is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.