Administrative Assistant Intern

Architectural Design Firm - Intern / Administrative Assistant

Silhouette Design Architecture is a growing full-service interior design and architecture firm located in the West Loop, however our projects span the globe. 

The Administrative Assistant will manage the office’s operations and work closely with the firm’s Managers, Partners and Associates to liaise with client’s, vendors, and contractors. 

Responsibilities

• The Administrative Assistant will bring a team-first attitude and provide a professional and welcoming environment 
• Answer phones and great visitors
• Distribute mail and product samples  
• Assist with coordination and scheduling travel; manage calendars
• Create and maintain digital and physical filing systems
• Prepare for meetings; take and circulate meeting minutes
• Upkeep office supplies, food, and beverages
• Organize and maintain sample library and office reference materials
• Plan in-house or off-site activities, celebrations, and conferences
• Assist with Architectural and Design Teams on RFPs, material boards, construction Documents and other activities that will fulfill Intern requirements 
• Identify opportunities for process and office management improvements; design and implement new systems

Required Skills

• Ability to solve problems with an attention to detail
• Proficient with Microsoft Word, Outlook, Excel Adobe.  Exposure to Revit is plus.
• Positive, professional demeanor with a strong desire to learn
• Excellent verbal and written communication skills
• Ability to prioritize, multi-task, anticipate business needs, execute, and follow up
• Strategic thinker, organized, and resourceful
• Ability to take initiative and work with minimum supervision
• Willingness to work in office, 15 to 30 hrs. per week between Monday and Friday, 9am – 5pm 
• Experience in design and architecture industry preferred
• Associate degree or over 2 years of work experience in an administrative/office management role

Benefits

• Flexible hours / Office Hours are M-F, 9-5 (approximately 18-24 hrs. weekly)

About Us

As a full-service design and architectural firm, Silhouette Design Architecture, Inc. offers expertise in commercial, architecture and sustainable design services. Our team is committed to creating functional spaces that are meaningful and unique expressions of a client's brand, personality, and style. Designs are innovative and achievable within prescribed construction schedules. We take pride in not only the design process, but guide the project through each phase, including construction and project close out, maintaining a cohesive process and successful implementation. 

Our creative yet structured environment encourages inclusiveness, flexibility, professional growth, and collaboration. We participate in industry related events, furthering individual’s skill sets, and out of office experiences.